2018 Travel and Visas

Visa Requirements

Japan has the Visa Exemption Arrangements with 68 countries including Korea and the U.S. for a stay of up to 30 days. For citizens of Hong Kong and Taiwan, please check the type of your passport and see if visa is required or not.  Participants from China mainland are required to obtain entry visa. For comprehensive information about visa requirement, please refer to “Short-Term Stay” section of this website.

  • For citizens of Hong Kong, visas are not required only for holders of Special Administrative Region (SAR) passport issued by the Hong Kong SAR of the People’s Republic of China or British National Overseas (BNO) passports who have the right of residence in Hong Kong.
  • For citizens of Taiwan, visas are not required only for holders of Taiwan passport which includes a personal identification number.

If you have any questions about visa, please do not hesitate to contact Haruno, Logistics Coordinator by email: logistics_kyoto_forum@yahoo.co.jp

Air Travel to Kyoto

Please book your flight to Osaka Kansai International Airport (KIX), which is the nearest airport to Kyoto.  There are many direct flights to Osaka from major international airports in China mainland, Hong Kong, Taiwan, Korea and the USA.  Please make sure that your flight arrives at Osaka Kansai International Airport (KIX) before 14:00 on May 28 and leaves after 13:00 on June 2.  Participants are responsible for purchasing their own tickets.

Transportation from Osaka Airport to Venue (Hotel Co-op Inn, Kyoto)

This year, the Forum takes place in three different venues.  The first meeting point is Hotel Co-op Inn Kyoto in downtown Kyoto city.  Participants are requested to get to the hotel by themselves, using public transportation.  Kyoto is the most popular tourist destination in Japan and your travel from the airport to the hotel will give you opportunities to see and feel Kansai part of Japan.

Recommended Options:

1) Book a seat in Yasaka Taxi “Airport Shuttle” in advance. (¥4,200 door to door)

This is the simplest and surest way to get to the hotel.  You need to make a reservation at least four days before your arrival date.  I recommend that you book your seat as soon as you know your flight information.  The cost is 4,200 yen per person (including tax and highway toll) and they take major credit cards.

For more information and reservation, please go to:

2) HARUKA Limited Express (¥3,370+taxi)

You can take JR express train “Haruka” from the airport terminal to Kyoto station.

The train leaves every half an hour and it takes 80 minutes to Kyoto station. Ticket is ¥3,370-.  Check timetable here: http://www.hyperdia.com/en/

From Kyoto station, take a taxi to “Hotel Co-op Inn Kyoto“.

3) Airport Limousine (¥2,550+Taxi)

Limousine bus leaves every 20~30 minutes for Kyoto station.  It takes 1hour and 40minutes and costs 2550JPY.  At Kyoto station, take a taxi to “Hotel Co-op Inn Kyoto“.

For more information:

Hotel information for early arrival/late departure

Participants who arrive in Kyoto before May 28 or depart after June 2 are responsible to organize their travel and accommodation.  Since it’s a high season in Kyoto, it is advisable for you to make reservation way in advance.  Kyoto offers wide range of accommodation from western luxury hotels or Japanese traditional style luxury Inns to hostels, guesthouses, and renovated old townhouse rentals.

Here are some useful links about tourism in Kyoto;

Basic information about travel to Japan


For information about Money, Electricity, Time differences, Climate and Clothing, and so on, please refer to Kyoto City Official Travel Guide.

For any logistical questions please contact Haruno Ogasawara at logistics_kyoto_forum@yahoo.co.jp